Privacy policy.

Introduction 

Welcome to OPUS. This privacy policy outlines how OPUS ("we", "our", or "us") collects, uses, and protects your personal information when you use any of our services, such as when you:  

  • Visit our website at https://joinopus.org 

  • Engage with us in other related ways, including any sales, marketing, or events. 

Personal data means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means all personal data that you give to us via our site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998.  

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at team@joinopus.org  

By accessing or using our services, you confirm you have read and understood this privacy policy. 

SUMMARY OF KEY POINTS  

Information We Collect

We may collect the following data about you: 

a. Personal identification information (Name, email address, phone number, etc.).

b. Any other information you provide through our registration or feedback forms.

c. Website usage data. This includes:  

  • Name 

  • Date of Birth  

  • Gender 

  • Business/company name  

  • Job title  

  • Profession 

  • Contact information such as email addresses and telephone numbers  

  • Demographic information  

  • Financial information such as credit/debit card numbers  

  • Web browser type and version  

  • A list of URLS starting with referring site and y our activity on Our Site.  

How We Use Your Information

We use your information to: 

a. Offer and manage our services.

b. Communicate with you about your membership, events, and other updates.

c. Improve our website and services.

d. Understand how users interact with our website.

e. we may also process your information for other purposes with your consent.  

How do you exercise your rights?

The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.  

CONTENTS:  

  1. WHAT INFORMATION DO WE COLLECT?  

  2. HOW DO WE PROCESS YOUR INFORMATION? 

  3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION? 

  4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION? 

  5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?  

  6. HOW LONG DO WE KEEP YOUR INFORMATION? 

  7. DO WE COLLECT INFORMATION FROM MINORS? 

  8. WHAT ARE YOU PRIVACY RIGHTS?  

  9. DO WE MAKE UPDATES TO THIS NOTICE? 

  10. HOW CAN YOU CONTACT US ABOUT THIS NOTICE? 

  11. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU? 

WHAT INFORMATION DO WE COLLECT?

In Short: We collect personal information that you provide to us. 

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services such as the application form, or otherwise when you contact us. 

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

HOW WE PROCESS YOUR INFORMATION?  

In Short: We process your information to provide, improve, and administer our Services, communicate with you and to comply with law. We may also process your information for other purposes with your consent. 

We will keep your personal identification information indefinitely, unless requested otherwise.  

We may use your data for the following purposes:  

  • Providing and managing your account; 

  • Providing and managing your access to Our Site; 

  • Personalising and tailoring your experience on Our Site; 

  • Supplying Our services to you (please note that We require your personal data to enter a contract with you); 

  • Personalising and tailoring Our services for you; 

  • Replying to emails from you; 

  • Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by email) 

  • Market research 

  • Analysing your use of Our Site and gathering feedback to enable us to continually improve Our Site and your user experience. 

  • With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email or telephone with information, news and offers on Our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the Data Protection Act 1998 or GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003. 

  • You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it. 

  • We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will, therefore, be retained for the following periods (or its retention will be determined on the following bases): 

WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?  

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests. 

If you are located in the EU or UK, this section applies to you. 

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information: 

  • Consent. We may process your information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.  

  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved. 

  • Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person. 

 

WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations described in this section and/or with the following third parties. 

We may need to share your personal information in the following situations: 

  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company. 

  • Community Networking: Partaking in a membership networking community means there may be instances where your personal details are given to another member, information which is available to all members if necessary.  

 

DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?  

In Short: We may use cookies and other tracking technologies to collect and store your information. 

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. 

HOW LONG DO WE KEEP YOUR INFORMATION?  

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy notice unless otherwise required by law. 

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). 

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. 

DO WE COLLECT INFORMATION FROM MINORS?  

In Short: We do not knowingly collect data from or market to children under 18 years of age. 

We do not knowingly solicit data from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at team@joinOPUS.org 

WHAT ARE YOUR PRIVACY RIGHTS? 

In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time. 

In some regions (like the EEA, UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section ‘HOW CAN YOU CONTACT US ABOUT THIS NOTICE?‘ below. 

We will consider and act upon any request in accordance with applicable data protection laws. 

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority. 

 
DO WE MAKE UPDATES TO THIS NOTICE? 

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws. 

We may update this privacy notice from time to time. The updated version will be indicated by an updated ‘Revised’ date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information. 

HOW CAN YOU CONTACT US ABOUT THIS NOTICE? 

If you have questions or comments about this notice, you may email us at team@joinOPUS.org or by post to: 

OPUS Community Limited  

1 Brockbourne House 

Mount Ephraim  

Tunbridge Wells 

TN4 8BS  

HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU? 

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.